RTSport — Coach Dashboard Retool + AD View Spec
Date: 2026-05-03
Status: Design Decision — Pending Implementation
Owner: Daedalus (frontend), Socrates (backend API update)
Problem
Current Coach dashboard shows multi-sport roster. Real coaches only manage ONE sport.
Solution: Two Views
1. Retooled Coach Dashboard (Single-Sport)
Scope: One sport, one team, all athletes in that sport
Header:
RTSport 🏈 Football (Coach)
↓ sport selector (dropdown)
Quick Stats:
[ 3 Out ] [ 2 Modified ] [ 45 Cleared ]
Roster Section:
Varsity Football — 50 athletes
Jake Larson 🚫 Out Ankle - Right
Marcus Johnson 🚫 Out Left Knee ACL Tear
Tyler Wilson ⚠️ Modified Knee - Left
Brandon Davis ✓ Cleared
Connor Miller ✓ Cleared
...
Tap athlete → detail overlay:
┌─────────────────────────────┐
│ Jake Larson │
│ Varsity · Grade 11 · WR │
│ │
│ 🚫 OUT — Ankle - Right │
│ Severity: Moderate │
│ Phase: Active Rehab (2/4) │
│ │
│ Milestones: │
│ ✓ Initial Assessment │
│ → Active Rehab (current) │
│ ○ Return to Play │
│ ○ Full Clearance │
│ │
│ [Message AT] [View Timeline]│
└─────────────────────────────┘
Actions:
- Message AT (opens chat/email)
- View full timeline (scroll)
Sport Selector:
- If coach has multiple sports assigned, show dropdown
- Default to primary sport
- Switching reloads roster
2. AD View (Multi-Sport Overview)
Scope: All sports in school, summary level
Header:
RTSport 👤 AD Overview
School Stats:
Total Athletes: 340
Active Cases: 12
Out Today: 3
Modified: 5
Sport Cards:
┌──────────────┐ ┌──────────────┐
│ 🏈 Football │ │ 🏀 Basketball│
│ 50 ath │ │ 15 ath │
│ 3 Out │ │ 0 Out │
│ 2 Modified │ │ 1 Modified │
└──────────────┘ └──────────────┘
Tap sport card → drill to that sport's coach view
Recent Activity Feed:
• 10 min ago — Jake Larson (FB) marked Out
• 2 hr ago — Tyler Wilson (FB) restriction modified
• Yesterday — Marcus Johnson (FB) case opened
API Changes Required
Coach Model Update
class User(BaseModel):
id: str
email: str
role: Literal["at", "coach", "parent", "ad"]
school_id: str
assigned_sports: List[str] # NEW — coach's sports
assigned_teams: List[str] # NEW — coach's teams
New Endpoints
GET /api/v1/dashboard/coach?sport=Football
→ Returns roster for that sport
GET /api/v1/dashboard/ad
→ Returns all sports summary
GET /api/v1/roster?school_id=X&sport=Football&team=Varsity
→ Already supported, use it
Seed Data Update
Add test coaches:
coach_football@preble.k12.wi.us — Football only
coach_basketball@preble.k12.wi.us — Basketball only
coach_multi@preble.k12.wi.us — Football + Basketball
Implementation Order
- Backend: Update User model + seed data + new endpoints
- Coach Dashboard: Retool to single-sport
- AD View: Create new page
- Test: Verify with different coach logins
Questions for Matt
- Coach sport assignment: Manual by AT? Self-selected? Imported from SIS?
- Assistant coaches: Do they see full team or position group only?
- AD permissions: Can AD edit cases, or view-only?
- Phase 1 priority: Coach retool first, AD view second?